The Recruitment Consultancy Privacy Policy
Welcome to our website (the “Site”)
The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.
Contents:
1. Collection and use of personal data
a. Purpose of processing and legal basis
b. Legitimate interest
c. Statutory/contractual requirement
d. Recipients of data
2. Information to be provided when data is not collected directly from the data subject
a. Personal data
b. Sensitive personal data
3. Data retention
4. Your rights
5. Cookies
5.1 What are cookies?
5.2 Performance Cookies
5.3 Behaviourally Targeted Advertising Cookies
5.4 Third Party Cookies
5.5 How to manage cookies
5.6 Google Analytics Cookies
5.7 More Information
6. Log Files
7. Links to external websites
8. Sale of business
9. Data Security
10. Changes to this privacy statement
11. Complaints or queries
1. Collection and use of personal data
a. Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
b. Legitimate interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests are as follows:
- Managing our database and keeping work-seeker records up to date;
- Providing work-finding services to you and our clients;
- Contacting you to seek your consent where we need it;
- Giving you information about similar products or services that you have used from us recently;
c. Statutory/contractual requirement
The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.
d. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- Clients (whom we may introduce or supply you to)
- Former employers whom we may seek references from
- Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
- Other recruitment agencies in the supply chain
2. Information to be provided when data collected not from the data subject
Categories of data: The Company has collected the following personal data on you:
a. Personal data:
- Name, address, mobile no., email
- National insurance no.
- Nationality (through right to work check)
b. Sensitive personal data:
- Health information including whether you have a disability
- Criminal conviction
The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
3. Data retention
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.
4. Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Sharon Ellis on 01483 456462 or email her at sharon@therecruitmentconsultancy.com. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
5. Cookies
We use cookies on this website to enhance your user experience when using the site and to improve performance of the site overall. This policy explains how we do that.
5.1 What are cookies?
A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your internet browser from a website’s computer and stored on your computer or mobile device. Each website can send its own cookie to your internet browser if your internet browser’s preferences allow it, but (to protect your privacy) your internet browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other websites.
Cookies will help the website to recognise your device the next time you visit. For example, they allow us to analyse how well our website is performing, or even allow us to recommend content we believe will be most relevant to you.
Most cookies won’t collect information that identifies you, and will instead collect more general information such as how users arrive at and use our website.
What sort of cookies does therecruitmentconsultancy.com use?
5.2 Performance Cookies
We utilise cookies to analyse how our visitors use our website and to monitor website performance. This allows us to provide a high quality experience by customising our website to your needs. For example, we might use performance cookies to keep track of which pages are most popular, which method of linking between pages is most effective, and to determine why some pages are receiving error messages. We might also use these cookies to highlight other website services that we think will be of interest to you based on your usage of this website.
5.3 Behaviourally Targeted Advertising Cookies
We do not allow third-party advertisements to be displayed on our website so no advertising cookies are used anywhere on the website.
5.4 Third Party Cookies
We also use or allow third parties to serve cookies that fall into the categories above. For example, like many companies, we use Google Analytics to help us monitor website traffic. We may also use third party cookies to help us with market research, revenue tracking, improving site functionality and monitoring compliance with our terms and conditions and privacy policy.
Social sharing, and other services we may offer from time to time, are run by other companies. These companies may drop cookies on your computer when you use them on this site or if you are already logged in to them.
Our blog uses plugins that may store information on your device to improve your user experience.
Here is a list of places where you can find out more about specific services that we may use and their use of cookies:
Facebook’s data use policy: http://www.facebook.com/about/privacy/your-info-on-other
Twitter’s privacy policy: https://twitter.com/privacy
YouTube video player cookie policy: http://www.google.com/intl/en/policies/privacy/faq/#toc-cookies (Google’s standard terms)
LinkedIn Privacy Policy: http://www.linkedin.com/static?key=privacy_policy
5.5 How to manage cookies
As explained above, cookies help you to get the most out of this website.
Every time you access this website you will see an explanation on the home page that alerts you to the fact that we use cookies and the fact that by using our website you consent to our use of cookies.
However, if you do wish to disable cookies then please follow the instructions below.
Please remember that if you do choose to disable cookies the website may not function correctly. For example you may not see correct search results.
Most internet browsers accept cookies automatically, but you can change the settings of your browser to erase cookies or prevent automatic acceptance if you prefer. These links explain how you can control cookies via your browser – remember that if you turn off cookies in your browser then these settings apply to all websites not just this one:
Internet Explorer http://support.microsoft.com
Chrome: http://support.google.com/chrome/bin/answer.py?hl=en-GB&answer=95647
Safari: http://docs.info.apple.com/article.html?path=Safari/5.0/en/9277.html (Mobile versions: http://support.apple.com/kb/HT1677)
Android: http://support.google.com/mobile/bin/answer.py?hl=en&answer=169022
Opera: http://www.opera.com/browser/tutorials/security/privacy/
5.6 Google Analytics Cookies
If you wish to opt out of Google Analytics cookies please visit https://tools.google.com/dlpage/gaoptout
5.7 More Information
More detail on how businesses use cookies is available at www.allaboutcookies.org.
If you have any queries regarding this Cookie Policy please contact us by e-mail to sharon@therecruitmentconsultancy.com
Please note that in a few cases some of our website features may not function if you remove cookies from your browser.
6. Log Files
We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.
7. Links to external websites
The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.
8. Sale of business
If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.
9. Data Security
The Company takes every precaution to protect our users’ information. Our hosting company servers are protected by multiple security layers. All emails are encrypted. All passwords used are strong and server access is logged and controlled via policies. Off server backups are also encrypted. Only employees who need the information to perform a specific job for example, our website coordinator, consultants, our accounts clerk or a marketing assistant are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet. If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.
If you have any questions about the security at our website, you can email sharon@therecruitmentconsultancy.com
10. Changes to this privacy statement
We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.
11. Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Sharon Ellis on 01483 456465 or email sharon@therecruitmentconsultancy.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
